Using Remote Notary Texas: The INS and OUTS


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If you need assistance notarizing papers in Texas, you may use the services of a remote notary who is commissioned to execute remote notarizations and has a valid Texas notary public license. Notaries who work remotely in the state of Texas make use of online notarization systems, which enable them to notarize documents digitally while still maintaining distant communication with signers. It is vital to keep in mind that not all papers can be notarized remotely and may instead need to be notarized in person.

When a notarization of a Texas document is required remotely, you’ll need to make sure it satisfies the state’s remote notarization criteria and that you have the proper identity and access to a computer in order to complete the procedure. Talk to a notary public or the Texas Secretary of State’s office if you need assistance determining whether your document qualifies for electronic notarization or locating a digital notary in the Lone Star State.

The best way to find a virtual notary in the Lone Star State

In Texas, there are several options to find a digital notarial service:

  • Notary platforms. There are a number of remote notaries in Texas who operate with online notary platforms that link signers with notaries. is one of the most well-known and reputable sites.
  • Check the internet. Google and other search engines can help Texans locate online notaries. Use specific keywords to narrow your results.
  • Lists of notaries public. The National Notary Association and are just two of the many internet directories that have listings of Texas notaries. Internet notarization services may likewise be included in such directories.
  • On-the-go notarial assistance. Remote notarization services are currently offered by several Texas mobile notary firms. Inquire with local mobile notary services about whether or not they provide remote notarization.
  • The web page of the Texas Secretary of State. A directory of legitimate digital services is available via the Texas Secretary of State’s website. A notary who operates from a verified platform will appear in your search results.
  • Ask your friends and colleagues. If you know someone who has successfully utilized a Texas internet notary service, you may always ask for a personal recommendation.
    Be sure the notary you’re considering is properly licensed to act as a notary in the state of Texas. Verify that they have online notarization services available and that they are using a legitimate remote notarization provider.

State of Texas regulations on the use of electronic notaries

Texas has certain restrictions on the use of virtual notary services. Some of the most important constraints to remember are as follows:

  • Location. Both the signer and the notary must be inside Texas’s borders at the time of the electronic notarization. Transactions that take place entirely inside the borders of Texas are the only ones eligible to utilize electronic notary services.
  • Official records. In Texas, only certain papers may be notarized digitally. Certificates of birth, death, and marriage must all be notarized in person before they may be legally used.
  • Technology. In order to offer Internet notarial services in the state of Texas, a notary must utilize certified technology that complies with certain security and identity verification criteria.
  • Acceptance. While online notarizations are growing in popularity, not all institutions will recognize them as valid. Be sure the document’s intended recipient will accept digitally notarized paperwork by asking them directly.

Get in touch with a professional notary public to find out whether your document qualifies for electronic notarization and to make sure all legal criteria are completed.


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